Update March 2021: The UNLV Open Article APC Fund is no longer accepting applications for this (2020-2021) fiscal year.
Due to increased demand and the limited funding for this service, we have expended our funding for this fiscal year. We expect to open up the fund again in the 2021-2022 fiscal year. Authors who have already received approval to use the fund should forward their invoice as previously instructed when they receive it.
We are excited to see UNLV faculty supporting open access through their publication choices and we are committed to providing funding next fiscal year. In the meantime, if you were considering publishing open access, and had intended to apply to this fund for support you may wish to consider:
If your publication is related to a grant, checking with UNLV OSP about whether any of those awarded funds can be used for open access publication
Asking your department or college for support
Asking a co-author at another institution if they have a similar fund
Reviewing APC waiver criteria on the journal publisher’s website (Some may offer waivers if no other source of support is available. Policies for waivers vary greatly by publisher.)
The University Libraries support two funds at this time.
Tenured and Tenure -Track faculty: This page is for the UNLV Open Article Fund. Please continue reading and use the application linked below to apply for funds available only to faculty.
Graduate Students: Please visit the MSI Graduate Student Open Access Fund page to apply for funds available only to graduate students.
The Libraries continue to support funding for UNLV researchers seeking to publish in fully open access journals. As of 2020, the libraries collection budget is supporting this effort with approximately $20,000 per year. In 2018-19 nearly $30,000 was awarded, with funds supported through the library's collection budget and special one time funding by the Libraries Advisory Board. The library also continues the pilot with the publisher Taylor & Francis. All of the current funding is supported by the library's collection budget.
This is a small fund to encourage and help faculty publish OA but it cannot meet all of the growing need we are seeing on campus. This means that in some fiscal years we will need to switch off the fund when the dollars are exhausted. For that reason, we encourage authors to check the status of the fund before they submit to an OA journal if they are relying on funds from us.
Support for Open Access
The University Libraries seeks to assist UNLV researchers in sharing their work widely through open access. We have long supported open access, with the implementation of Digital Scholarship@UNLV in 2009, and now we wish to expand UNLV authors' options by assisting them with the costs of publishing in open access journals. Specifically, this fund supports article processing charges (APCs) for open access journals.
Sharing research through open access provides benefits for authors (greater reach and use of their works), for UNLV (showcasing the research scholarship to potential students and faculty), and to the public, lawmakers, non-profit organizations, and small businesses by ensuring that research that could impact their decisions is available to them.
The person requesting open access funds must:
Additionally, first time applicants will get preference for funding when the remaining balance in the fund cannot support all outstanding applications. Requests for funding will still be reviewed as they come in.
This fund will support scholarly articles to be published in fully open access peer reviewed journals. The fund does not cover articles to be published in hybrid journals (where only some content is open access), books, book chapters, magazines, or other types of publications.
Most successful fund applications are for journals included in the Directory of Open Access Journals (doaj.org). There are exceptions since newer journals, or established journals that have not yet applied for membership, may not be in the database. However, we now ask that authors do a preliminary check to see if the journal they intend to publish with is in the DOAJ. If it isn't, you may continue with the application, but the journal will be reviewed closely by library staff to ensure that it does not display characteristics of a predatory journal. We will use the criteria from OASPA (described below) to evaluate the journal further. You may also wish to review the OASPA information to see if the journal you are considering is following good practices for open access publishing.
The article must be in a journal whose publisher is a member of the Open Access Scholarly Publishers Association (OASPA)
Articles with a status of ready for submission, submitted, or accepted are eligible. Articles already published and articles still being drafted are not eligible.
Additionally, articles based on grant funding where grant monies can support APCs are not eligible.
Final articles must be added to Digital Scholarship@UNLV, the University’s open access repository. University Libraries Staff will coordinate this process.
The article must acknowledge the University Libraries using the following (or very similar) text:
“The publication fees for this article were supported by the UNLV University Libraries Open Article Fund.”
Authors should apply at submission or acceptance. Awards will expire after six months; however, the author may
re-apply for funds at that time.
Complete the application form. A preview of the questions is located at the top of this page.
Information about you (contact information, affiliation with UNLV, role on article)
Information about the article for which you are seeking funding (title of article, journal, co-authors)
Funding amount requested
To confirm agreement with the following:
To place a copy of the final published work in Digital Scholarship@UNLV
To acknowledge in article that “The publication fees for this article were supported by the UNLV University Libraries Open Article Fund."
That neither you nor your co-authors have grant funding that supports article processing charges for this publication.
The Libraries Scholarly Communication Initiatives Department will review UNLV Open Article Fund applications. Funding requests meeting the criteria described above and on the application form will be approved until the pilot funds are expended. If the department is unsure the criteria is being met (e.g. such as the journal’s adherence to OASPA code of conduct), the Libraries Collection Committee will assist in the review. The content and topic of the article for which funding is being sought is not considered in the review.
While we expect to have a much faster turnaround time, please allow two weeks for a response to your application. Applications will be reviewed as they are received, in the order they are received.
Invoices. Authors with approved funds should send the publisher’s invoice directly to firstname.lastname@example.org for payment. The Libraries will expedite payment (for up to the amount awarded) as quickly as possible. However, foreign publishers may take longer than U.S.-based publishers - see note below.
APCs greater than $1,500. The maximum award for this fund is $1,500. For awards that only partially cover the full article processing charge, you will be asked to supply a Workday account number and the spend category to which the balance can be charged. The library does not reimburse individual authors and UNLV does not allow partial payments to be made on invoices received.
**Authors, please be aware that payment for domestic publishers takes a couple of weeks to process. As of early October 2019, invoices are taking an average of 20 days to be processed for payment. This is from the time the invoice is received in the email@example.com email to the time the campus Accounts Payable office releases payment to the publisher. The longest wait has been 27 days and the shortest has been 13 days.
Foreign publishers that are not already registered as an NSHE supplier will need to register. Additionally, UNLV purchasing will review all foreign invoices before they are paid.