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School of Medicine Library: Open Article Fund

This guide is to help Kirk Kerkorian School of Medicine faculty, residents, and fellows learn about open access and article processing charges (APCs).

SOML Open Article Fund in white text, group of students below text. There is a white box with blue that reads "Pilot Project, Open to Kirk Kerkorian School of Medicine at UNLV, Request up to $2,000"

About the Open Article Fund

The School of Medicine Library (SOML) Open Article Fund is a pilot program that provides limited funding to cover the cost of article publication charges (APCs). These APCs are fees that authors typically pay to make their articles immediately available for others to read.

Support for Open Access

SOML aims to continue supporting the mission of University Libraries which has been an institutional leader in open access with the implementation of Digital Scholarship@UNLV in 2009. Their support of UNLV researchers through open access opportunities is a model for this pilot program to provide funding for the Kirk Kerkorian School of Medicine in achieving the school's goals of disseminating timely and important medical/health sciences scholarship. 

Why does Open Access Publishing Matter?

Sharing research through open access provides benefits for authors (greater reach and use of their works), for UNLV (showcasing the research scholarship to potential  students and faculty), and to the public, law and policy makers, non-profit organizations, health care providers, patients, and their caregivers/families by ensuring that research that could impact their decisions is readily available to them.

Who is eligible for the Open Article Fund?

Kirk Kerkorian School of Medicine at UNLV Faculty, Residents, and Fellows submitting collaborative publications with medical students, other residents, fellows or other faculty who have not received an award within the last 12 months.


The SOML Open Access Fund is available to faculty, residents, and fellows at the Kirk Kerkorian School of Medicine at UNLV who are part of an author team with either medical students, other residents, fellows or other faculty. The SOML Open Article Fund will  provide one award per author team per publication per fiscal year. Co-authors who work on different publication projects are only eligible for one publication. Medical Students, Residents, and Fellows submitting for solo publications should contact Student Affairs or their GME program to inquire about funding availability.

What journals can I publish in?

Individuals may publish in hybrid or fully open access medical and health sciences journals.

Please visit the Directory of Open Access Journals (DOAJ) to see if the journal you want to publish in is fully open access. If the journal of interest is not in DOAJ, be sure to check their For Authors or About section to see if they offer hybrid publishing (traditional and open access publishing). Below is a list of a few medical journal publishers that offer hybrid publishing models:

Article criteria:

  • Articles with a status of "ready for submission", "submitted", or "accepted" are eligible. Articles already published and articles still being drafted are not eligible.
  • Additionally, articles based on grant funding where grant monies can support APCs are not eligible.

What additional requirements do I need to know?

The role of DigitalScholarship@UNLV (repository) requires that final articles must be added to Digital Scholarship@UNLV, the University’s open access repository. University Libraries Staff will coordinate this process.

Award limitations:

  • The maximum amount per article is $2000 and is to be used only for article processing charges. The award does not support color, image, or page charges.
  • First-time applicants will get preference for funding. Applications are typically processed on a first come first serve basis. First time applicants will be prioritized when the School of Medicine Library Open Article Fund is low and multiple applications come in at a short period of time. 
  • Due to limited funds, each author is limited to one award every 12 months.

How much can eligible applicants receive?

$2,000 per author team, per fiscal year


For this pilot, eligible faculty can request up to $2,000 towards an APC. For this pilot program we are offering 15 awards. If you have an APC that is more than the award limit, we recommend matching your funds through grant funding or department funding.

How is this funded?

The School of Medicine Library Open Article Fund is funded by the School of Medicine Library state-funded collections budget. We have diverted a portion of the collection ($30,000) to support the research and scholarship mission of the Kirk Kerkorian School of Medicine.

When are funds available?

July 31st -  through May 1st


Because funds are provided from the School of Medicine Library’s state-funded collections budget, interested applicants will need to request funds from July 31st through May 1st (depending on funding availability). Applications will not be processed after May 1st to keep in line with processing deadlines of UNLV Libraries and the university. If funds run out before May 1st the open access fund will re-open in the next fiscal year.

How do I apply?

How do I apply?

Learn about the School of Medicine Library Open Article Fund on this page. Eligibility requirements and other information are provided here. To apply for funds, please complete the online application formYou will login with your UNLV affiliated email to access the form. You may preview the fund application questions below.

To apply, you will need:

  • Information about you (contact information, affiliation with UNLV, role on article)
  • Information about the article for which you are seeking funding (title of article, journal, co-authors)
  • Funding amount requested
  • To confirm agreement with the following:
    • To place a copy of the final published work in Digital Scholarship@UNLV

    • To acknowledge in the article that “The publication fees for this article were supported by the School of Medicine Library Open Article Fund."

    • That neither you nor your co-authors have grant funding that already supports article processing charges for this publication.

How do I get notified of the award?

Decision Authority. The School of Medicine Library will review Open Article Fund applications. Funding requests meeting the criteria described above and on the application form will be approved until the pilot funds are expended. If the library is unsure the criteria is being met, University Libraries will assist in the review. The content and topic of the article for which funding is being sought is not considered in the review.

Decision Timeline. While we expect to have a much faster turnaround time, please allow two weeks for a response to your application. Applications will be reviewed as they are received, in the order they are received.

What do I do once I receive the award?

We ask that recipients of the open access fund consider submitting their work (if eligible) to the DigitalScholarship@UNLV and include an acknowledgement in their manuscript that has the following statement:  “The publication fees for this article were supported by the School of Medicine Library Open Article Fund."

How do I request payment?

Invoices should be addressed as follows and submitted to medlib@unlv.edu. Invoices will then be submitted and processed by UNLV Libraries. The Libraries will expedite payment (for up to the amount awarded) as quickly as possible. However, foreign publishers may take longer than U.S.-based publishers - see note below. Please note UNLV Libraries cannot process partial invoices. Invoices must be no more than the full award amount.

APCs greater than $2000. The maximum award for this fund is $2000. For awards that only partially cover the full article processing charge, you will be asked to supply a Workday Program Code and Spend Category to which the balance can be charged. The library does not reimburse individual authors and UNLV does not allow partial payments to be made on invoices received.

**Authors, please be aware that payment for domestic publishers takes a couple of weeks to process. Invoices are taking 30 days to be processed for payment. This is from the time the invoice is received in the medlib@unlv.edu email to the time the campus Accounts Payable office releases payment to the publisher.

Note about Foreign Publishers. Foreign publishers that are not already registered as an NSHE supplier will need to register. Additionally, UNLV purchasing will review all foreign invoices before they are paid.


Please address invoices to:

UNLV Libraries
4505 Maryland Pkwy
Box 457012

Las Vegas, NV 89154-70012

United States

Acknowledgements

The School of Medicine Library wishes to acknowledge the following individuals and departments who provided input and guidance for this initiative:

  • Dr. Deborah Kuhls, Office of Research, Kirk Kerkorian School of Medicine at UNLV
  • Dr. Kate Martin, Graduate Medical Education, Kirk Kerkorian School of Medicine at UNLV
  • Amanda Koziura, Scholarly Communications and Data Services, UNLV Libraries
  • Andrea Wirth, Scholarly Communications and Data Services, UNLV Libraries
  • Michelle Shannon, Scholarly Communications and Data Services, UNLV Libraries
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