School of Medicine Library: Open Article Fund

The SOML Open Article Fund is currently accepting submissions.

Who is eligible for the Open Article Fund?

The person requesting open access funds must:

• Be employed by the Kirk Kerkorian School of Medicine in one of the following positions:
  • Faculty
  • Resident *
  • Fellow *
• Not have received an award within the last 12 months.
• Not have a research grant that can otherwise fully support the article processing charge (APC)
• Must be part of an author team with either medical students, other residents, fellows or other faculty. The SOML Open Article Fund will  provide one award per author team per publication per fiscal year.
• Medical Students, Residents, and Fellows submitting for solo publications should contact Student Affairs or their GME program to inquire about funding availability.

What journals can I publish in?

Individuals may publish in hybrid or fully open access medical and health sciences journals.

Please visit the Directory of Open Access Journals (DOAJ) to see if the journal you want to publish in is fully open access. If the journal of interest is not in DOAJ, be sure to check their For Authors or About section to see if they offer hybrid publishing (traditional and open access publishing). Below is a list of a few medical journal publishers that offer hybrid publishing models:

• BMJ Hybrid Journals
• Elsevier Open Access Journals
• Wolters Kluwer Hybrid Open Access Journals

Eligibility Criteria:

• Articles with a status of "ready for submission", "submitted", or "accepted" are eligible. 
  • The application form requires listing the title of the journal, journal publisher, and link to the journal homepage. Not listing this information will make your application incomplete and cause funding of the award to be on hold and until the information is updated.

Not Eligible:

• Articles already published and articles still being drafted are not eligible.
• Additionally, articles based on grant funding where grant monies can support APCs are not eligible.

What additional requirements do I need to know?

The role of DigitalScholarship@UNLV (repository) requires that final articles must be added to Digital Scholarship@UNLV, the University’s open access repository. University Libraries Staff will coordinate this process.

Award limitations:

• The maximum amount per article is $2000 and is to be used only for article processing charges. The award does not support color, image, or page charges.
• First-time applicants will get preference for funding. Applications are typically processed on a first come first serve basis. First time applicants will be prioritized when the School of Medicine Library Open Article Fund is low and multiple applications come in at a short period of time. 
• Due to limited funds, each author is limited to one award every 12 months.

How much can eligible applicants receive?

Eligible individuals can request up to $2,000 towards an APC. For this program we are offering 15 awards. If you have an APC that is more than the award limit, we recommend matching your funds through grant funding or department funding.

How do I get notified of the award?

Decision Authority. The School of Medicine Library will review Open Article Fund applications. Funding requests meeting the criteria described above and on the application form will be approved until funds are expended. If the library is unsure the criteria is being met, University Libraries will assist in the review. The content and topic of the article for which funding is being sought is not considered in the review.

Decision Timeline. While we expect to have a much faster turnaround time, please allow two weeks for a response to your application. Applications will be reviewed as they are received, in the order they are received.

What do I do once I receive the award?

We ask that recipients of the open access fund consider submitting their work (if eligible) to the DigitalScholarship@UNLV and include an acknowledgement in their manuscript that has the following statement:  “The publication fees for this article were supported by the School of Medicine Library Open Article Fund."

How do I request payment?

Invoices should be addressed as follows and submitted to medlib@unlv.edu. Invoices will then be submitted and processed by UNLV Libraries. The Libraries will expedite payment (for up to the amount awarded) as quickly as possible. However, foreign publishers may take longer than U.S.-based publishers - see note below. Please note UNLV Libraries cannot process partial invoices. Invoices must be no more than the full award amount.

APCs greater than $2000. The maximum award for this fund is $2000. For awards that only partially cover the full article processing charge, you will be asked to supply a Workday Program Code and Spend Category to which the balance can be charged. This allows UNLV Libraries to pay the invoice in full with funding from multiple UNLV units. Splitting payments between internal (UNLV) and external (non-UNLV) units requires separate invoices.

***The library can only process initial invoice payments. It does not reimburse individual authors and UNLV does not allow partial payments to be made on invoices received.***

**Authors, please be aware that payment for domestic publishers takes a couple of weeks to process. Invoices are taking 30 days to be processed for payment. This is from the time the invoice is received in the medlib@unlv.edu email to the time the campus Accounts Payable office releases payment to the publisher.

Please address invoices to:

UNLV Libraries
4505 Maryland Pkwy
Box 457012
Las Vegas, NV 89154-70012
United States