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Scholarly Publishing

This guide is to help faculty and graduate students with scholarly publishing

Publishing a Journal in Digital Scholarship@UNLV

One of the benefits to having an institutional repository platform is the ability to publish Open Access journals. To get started, review the steps below!

You can check out this link to view a current list of journals published in Digital Scholarship@UNLV.

Journal of Research In Technical Careers front cover image of a buildingSpectra Undergraduate Research Journal Image of text calling for papersTopics in Exercise and Kinesiology logo in blue and dark orange.

Is the Digital Scholarship@UNLV platform right for your journal?

Is your journal a good match for Digital Scholarship@UNLV?

Digital Scholarship@UNLV is more than a repository - it is also an open access journal publishing platform and conference paper management system.

Consider the following questions before deciding:

  • Will the journal be fully open access?

​​​​​​​Digital Scholarship@UNLV does not host subscription based journals nor provide a mechanism for creating print issues.

  • Do you have the support of your academic or administrative unit?

Colleges, departments, and administrative units are designated the publishers of the journals -rather than individual faculty members or outside organizations. This is to ensure that the journals published at UNLV are sustainable and remain connected to UNLV, even if the faculty member that proposes the journal takes a new position or retires. The Dean of the College (and Department Chair when applicable) will need to sign an MOU with the University Libraries and Provost's office.

  • Do you have sufficient support and time to manage the journal?

​​​​​​​The University Libraries' role is limited in the running of the journal. We host the journal through our ongoing subscription to the Elsevier bepress Digital Commons system.  We assist with communication with bepress and can provide guidance on journal polices (such as author rights, copyright, Creative Commons) and general use of the system, but you will be responsible for managing all aspects of  the journal (from development of the journal to publication of all issues).

  • Do you have the ability to pay for bepress Journal publishing services (or have an alternative to those services in mind)?

While the library pays the Digital Scholarship@UNLV platform annual subscription cost, there are value added services provided by bepress, which improve the journal content preservation and discoverability. It is part of the standard MOU that the editors will pay for bepress Digital Commons Publishing Services or provide an alternative method to provide the journal with DOIs (digital object identifiers) and a digital preservation solution. However, the library can discuss this further if your college, department, or administrative unit or other financial supporters are unable to pay for these services. Please ask us for the latest bepress pricing.

Steps to starting a journal using the Digital Scholarship@UNLV platform

Steps to using Digital Scholarship@UNLV to publish your journal

If you have determined that your journal is a good match for Digital Scholarship@UNLV (see above), the steps below outline the process for requesting to use the platform and an overview of the steps taken to get the journal set up on the site. 

  • Contact the Scholarly Communication Initiatives department ( and/or your liaison librarian and review the journal proposal form.

Staff from the Scholarly Communication Initiatives will request a meeting after the proposal is received if your proposal is your first contact with the library about the journal.

Scholarly Communication Initiatives will review the proposal and get back to you with any questions. We will do our best to reply within two weeks.

Complete the journal proposal form. You will need to login with your email account. 

View a preview of the form questions.

  • Meet with Scholarly Communication Initiatives.

We will cover topics like open access, the library's minimal role in the operations of the journal, and tips and ideas from other editors, and address any questions from editors.

  • Scholarly Communication Initiatives will create an MOU for the library, publishing unit, and the Provost to sign.

The MOU template has been vetted by UNLV Counsel and the only changes we make are to the parties involved.  If additional changes are needed, UNLV Counsel will be consulted again. Depending on the publisher (academic or administrative unit responsible for the journal) the MOU will be signed by the Dean of the college or appropriate administrator, department Chair (or administrator), Dean of the University Libraries, and by the Executive Vice President and Provost.

  • Once the MOU is signed, the editors will complete the bepress journal setup form.

This form gathers basic configuration information for the journal. SCI can help you answer questions on the form as needed, and advise with setting policies (such as copyright) and with communications and introductions to bepress representatives.

  • Begin working with bepress directly to set up your journal.

The time it will take you to set up the journal in collaboration with bepress will vary from journal to journal based on your journal's requirements. Examples of why journal set up varies by journal include (but are not limited to):

Whether you wish to have a custom design or whether you prefer a look that matches the Digital Scholarship@UNLV style

  • If your journal is transferring from a different platform, bepress may be able to offer advice as to how best to integrate the old site (look and content) with the new site, but will not likely be able to help with the actual transfer of content.
  • If the journal was published previously on a Digital Commons (bepress) platform, additional options for integrating content may be available such as linking between the old site and new site.
  • Whether you are adding publication services from bepress (these are paid services that the department or college is responsible for and are not covered by the library's basic subscription to the platform)
  • How many journals and other projects the bepress support team is working on at any given time for University Libraries and other journal editors. Your journal will likely be one of several projects that are being worked on by bepress.
  • Launch your journal!

Share news of your journal's start and initial call for papers with the library. Given enough lead time, would be happy to help promote your journal through various library social media and announcement channels.

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